Privacy policy

Evolv4D (“Evolv4D”, “we”, “our” or “us”) collects, uses, stores, and protects your personal information. By engaging with our services, visiting our website, or providing us with personal information, you consent to the terms of this Privacy Policy.

1. Collection of Personal Information

We may collect personal information that is necessary for the proper performance of our functions and activities as a recruitment agency. This includes, but is not limited to:

  • Identification details (e.g., name, date of birth, address, and contact information).
  • Employment information (e.g., résumé, work history, skills, qualifications, and references).
  • Financial information (e.g., tax file numbers, bank account details, superannuation information, and payroll details where applicable).
  • Compliance-related information (e.g., police checks, working rights, visas, licences, and certifications).
  • Any other information provided by you in connection with seeking employment or recruitment services.

We may also collect information through:

  • Direct contact (online forms, email, phone, or in person).
  • Publicly available sources (such as LinkedIn or other professional networking platforms).
  • Third parties, including referees, background check providers, or clients.

Where reasonable and practicable, we will collect personal information directly from you.

2. Use of Personal Information

We use your personal information for purposes related to recruitment and employment, including:

  • Assessing your suitability for employment opportunities.
  • Matching you with client job requirements.
  • Communicating with you about job opportunities, market insights, or related services.
  • Conducting background, reference, or compliance checks.
  • Meeting legal and regulatory obligations.
  • Administrative functions such as payroll (where applicable).

3. Disclosure of Personal Information

Your personal information may be disclosed to third parties where reasonably necessary for our business activities, including but not limited to:

  • Clients and prospective employers.
  • Referees nominated by you.
  • Background screening providers and regulatory authorities.
  • Technology service providers (e.g., cloud storage, email, and applicant tracking systems).
  • Payroll, accounting, or legal service providers.

We may also be required to disclose your information to government agencies, courts, regulators, or law enforcement bodies where required by law.

We take steps to ensure that third parties handle your personal information in accordance with privacy laws and only for the purposes for which it was provided.

4. Sensitive Information

Sensitive information, as defined under the Privacy Act, will only be collected where it is directly relevant to the recruitment process and with your consent, unless otherwise authorised by law.

5. Security of Personal Information

We take reasonable steps to protect personal information from misuse, interference, loss, unauthorised access, modification, or disclosure. These measures include secure storage systems, restricted access, and the use of encryption where appropriate.

Despite our efforts, no system can be guaranteed as completely secure. We cannot be held responsible for unauthorised access to personal information that is beyond our reasonable control, including information transmitted via the internet.

6. Access and Correction

You have the right to request access to the personal information we hold about you and to request corrections where the information is inaccurate, incomplete, or out of date.  Requests should be made in writing; please be aware that under certain circumstances we may refuse access in circumstances permitted by law, and where this occurs, we will provide you with a written explanation.

7. Retention of Information

We retain personal information for as long as it is necessary to provide recruitment services or to comply with legal and regulatory obligations. When information is no longer required, we will take reasonable steps to securely destroy or permanently de-identify it.

8. Complaints

If you believe we have breached the Australian Privacy Principles or mishandled your personal information, you may lodge a complaint by contacting us here. We will acknowledge your complaint promptly and aim to resolve it within 30 days.

9. Overseas Disclosure

In some circumstances, personal information may be disclosed to third parties located outside Australia (for example, cloud-based services). Where this occurs, we will take reasonable steps to ensure that such recipients handle your information in accordance with applicable privacy laws.

10. Contact Details

For any questions, requests, or complaints regarding this Privacy Policy or the way we manage your information, please contact us here.

11. Changes to This Policy

We may update this Privacy Policy from time to time to reflect changes in our practices, technology, or legal obligations. The updated version will be published on our website and will take effect from the time it is posted.

This version was last updated 23rd August 2025

By using our services, you acknowledge that you have read and understood this Privacy Policy and consent to the collection, use, and disclosure of your personal information in accordance with it.